In recent years, Russian machineryEquipment ImportsDemand continues to grow, but many Chinese export companies face cargo delays or fines due to unfamiliarity with electronic customs declaration systems (such as Russias Federal Customs Electronic Port Таможня-Онлайн). This article addresses the core pain points of export companies by providing a practical guide to electronic customs declaration operations.

Essential Basics for Russian Electronic Customs Declaration

1.Register a Corporate Account

• Submit notarized Russian copies of business licenses, tax registration certificates, and legal representative passports on the Russian Customs official website (customs.ru).
• Note: Non-Russian companies must complete registration through a local agent. It is recommended to choose an FCS-certified customs broker.

2.Standardize Document Checklist

• For machinery and equipment, provide EAC certification (Customs Union CU-TR certification), commercial invoice (must include HS code and Russian product name), packing list,It is recommended to verify through the following methods:and certificate of origin (CO).
• Key Tip: Documents must be filled out in Cyrillic (Russian). English versions require official translation and notarization.

Step-by-Step Guide to Electronic Port Operations (Using Таможня-Онлайн as an Example)

1.Log in to the System

• Access the Личный кабинет (personal dashboard) using your corporate account and select Подача декларации (submit customs declaration).

2.Fill Out the Customs Declaration (Декларация на товары)

• Product Information: For machinery and equipment, fill in the model, purpose (e.g., industrial/agricultural use), technical parameters (power, dimensions, etc.), and link to the EAC certificate number.
• Declared Value: Declare under CIF terms, ensuring complete consistency with the commercial invoice to avoid triggering customs audits.

3.Upload Electronic Documents

• Supports PDF and XML formats, with a single file not exceeding 20MB.
• Common Mistakes to Avoid: Scanned copies must clearly show official seals and signatures. Invoices must include the full Russian names and INN (Russian tax ID) of both buyer and seller.

4.Pay Duties and VAT

• After the system automatically calculates fees, make online payments via a linked account (supports SWIFT cross-border transfers) and save payment receipts for verification.

Solutions to Common Issues

• Issue 1: Customs declaration returned as Требуется исправление (requires correction)
  → Check if the HS code matches the Russian Federal Product Directory (ТН ВЭД ЕАЭС). Use a customs code lookup tool (e.g., tnved.com).

• Issue 2: Cargo stuck at customs with Досмотр назначен (requires physical inspection)
  → Immediately contact the agent to provide physical photos of the equipment, the user manual (Russian version), and schedule an on-site inspection by a customs-designated third-party testing agency.

• Issue 3: The system displays Ошибка сертификации (Certification Error).
  → Confirm the validity period and coverage of the EAC certificate. Some electromechanical equipment requires additional GOST R certification (if containing electromagnetic components).

3 Tips to Improve Customs Clearance Efficiency

1.Pre - declaration mechanism: Submit the pre-declaration (Предварительное декларирование) 72 hours in advance to reduce port waiting time.
2.Use intelligent matching tools: Query historical customs declaration records of similar equipment through customs data platforms (e.g., ImportGenius) and replicate verified declaration parameters.
3.Engage professional customs clearance services: Recommend partnering with local Russian customs brokers (e.g., СБС Консалтинг). Enterprises with annual shipments exceeding $500,000 can negotiate fixed rates.

Conclusion

Master the core logic of operating the Russian electronic port, combining pre-document compliance with system operation training. Chinese machineryEquipment ExportEnterprises can significantly reduce customs clearance costs and time risks. It is recommended to regularly participate in the China-Russia Digital Customs Clearance Training organized by the General Administration of Customs to obtain the latest policy interpretations and system upgrade notifications.